DEARBORN HEIGHTS SOCCER CLUB CONSTITUTION / BYLAWS
ARTICLE I: NAME
Section 1.
The name of the club shall be the Dearborn Heights Soccer Club, herein after referred to as the Club. Playing under the mascot name of Wolverines
Section 2.
The Club is organized as a non-profit corporation under the laws of the State of Michigan.
ARTICLE II: PURPOSE, OBJECTIVES and POSITION
Section 1. Purpose
A. The name of the club shall be the Dearborn Heights Soccer Club, herein after referred to as the Club. The Club is organized as a non-profit corporation under the laws of the State of Michigan.
B. ARTICLE II: PURPOSE, OBJECTIVES and POSITION Purpose: i. The Club was organized to conduct a youth soccer program for both boys and girls from Dearborn Heights mainly focusing on the 48127 and 48125 area both being the focus of the club.
C. The primary purpose of the organization is education. The Club will teach specific soccer techniques, promote general physical development and teach children to cooperate and relate to others in a teamwork situation with a view to improving the social, educational and maturity level of all participants.
Objectives:
D. i. To organize and conduct a soccer program for boys and girls ii. iii. To promote and advance the game of soccer to promote good sportsmanship.
E. DHSC aims to:
1. Promote a safe, secure environment in which to play Soccer.
2. Allow parents to feel confident in the coaches, referees and volunteers working with their children.
3. Help protect the soccer organization from exposure to civil actions stemming from negligent or criminal activity of individuals within the soccer club.
Therefore, DHSC will take reasonable steps to protect children:
ARTICLE III: BASIC POLICIES
Section 1. The Club shall be non-discriminatory, non-profit and non-partisan
Section 2. The membership of the Club includes all parents and guardians of the registered players in the Club, coaches, assistant coaches, team managers, referees, official club representatives and members of the Board of Directors.
Section 3. The Club shall conduct its affairs on a fiscal year basis. Each fiscal year will be July 1st through June 30th.
Section 4. The mailing address of the Club shall be 1801 N Beech Daly Rd, Dearborn Heights, Michigan 48127
Section 5, The representative colors of the Dearborn Heights Soccer Club shall be Blue and Yellow.
ARTICLE IV: OFFICERS AND THEIR ELECTION
Section 1:
The elected officers of the Club shall be President, Vice-President, Secretary, Treasurer, Club League Rep, Public Relations, Uniform & Equipment Coordinator, and Referee/Field Scheduler.
Section 2:
The Executive Board shall consist of elected officers. No more than two members of the same household may hold Executive Board positions at any one time. In addition, no more than one member of the same household will be given the right to co-sign or affirm (vote) monetary allocations on Dearborn Heights Soccer Club behalf.
Section 3.
The offices of the Director of Coaches and Head Referee shall be appointed by the Executive Board.
Section 4.
The officers shall be elected at the Annual General Membership Meeting. Votes shall be cast in an open forum with one vote per club member present. The election of officers shall be decided by a simple majority vote.
Section 5.
The term of all offices shall be July 1st through June 30th, following the elections. No person shall serve on the Executive Board in the same office for more than six (6) consecutive terms.
Section 6.
A vacancy occurring in any office shall be filled for the unexpired term by a majority vote of the Executive Board.
ARTICLE V: DUTIES OF OFFICERS
Section 1.
The President shall:
A. Preside at all meetings of the Club.
B. Serve as an ex officio member of all committees.
C. Appoint committee Chairpersons with the approval of the Executive Board
D. Perform other duties as delegated by the Executive Board.
Section 2.
The Vice-President shall:
A. Act as an aid to the president.
B. Perform the duties of the president in the absence or disability of that officer.
C. Serve as Chairperson of the Club Resolution Committee.
D. In the absence of a Director of Coaches, serves as a liaison between the coaching staff and the Executive Board.
E. Oversee merchandising as necessary.
F. Perform other duties as delegated by the Executive Board.
Section 3.
The Secretary shall:
A. Record and publish an accurate record of all Executive Board and general membership meetings for the Executive Board.
B. Handle all correspondence as delegated by the President or Executive Board.
C. Notify all members of meetings.
D. To call to order and preside at a meeting, in the absence of the President and Vice-President.
E. Maintain an annual calendar of Club events and critical scheduling dates.
F. Perform other duties as delegated by the Executive Board.
Section 4.
The Treasurer shall:
A. Have custody of all the funds of the Club and make disbursements as authorized by the Executive Board.
B. Keep a full and accurate account of receipts and expenditures.
C. Present a financial statement as requested by the Executive Board.
D. Ensure that all federal and state tax forms are completed and filed by the deadlines on behalf of the Club. E. Provide a complete financial report at the Annual General Membership Meeting.
F. Check the Club P.O. Box for mail on a regularly scheduled basis and ensure all impacted board members receive mail pertaining to their positions in a timely manner.
G. File appropriate forms and reports as necessary with the city of Dearborn Heights Parks and Recreation Department to receive city allocation sponsorship for the Club.
H. Perform other duties as delegated by the Executive Board.
Section 5.
The Public Relations officer shall:
A. Represent the Club to the news media and other organizations outside of the Club and publish an internal newsletter as directed by the Executive Board.
B. Serve as Chairperson for the annual Club fundraiser committee as needed.
C. Serve as Chairperson for the annual Club picnic and banquet committees.
D. Secure photographer for annual individual players and team photographs.
E. Place annual tryout advertisement in required publications for Premier and Select teams registered with the Club.
F. Order and distribute trophies each session for in-house teams.
G. Perform other duties as delegated by the Executive Board.
Section 6.
The Equipment Coordinator shall:
A. Coordinate the purchase and distribution of all uniforms and equipment.
B. Publish a complete yearly inventory of all Club uniforms and equipment.
C. Obtain and maintain storage space for all Club uniforms and equipment.
D. Perform other duties as delegated by the Executive Board.
Section 7.
The Referee/Field Scheduler shall:
A. Control the scheduling of all of the DHSC fields for league games and scrimmage games.
B. Ensure that all scheduled league games have certified referees to officiate the games.
C. Nominate the referee representative to serve on the Club Resolution Committee to be approved by the Executive Board.
D. Obtain field permits for all city and county soccer field locations used by the Club.
E. Provide an annual referee rate fee structure to the Executive Board for approval.
F. Be certified annually as a U. S. Soccer Federation assignor.
G. Perform other duties as delegated by the Executive Board.
Section 8.
The Registrars shall:
A. Maintain records of all registered players.
B. Develop and maintain all team rosters of the Club.
C. Process the registration of all players in the Club.
D. Process MSYSA player releases.
E. Generate player and team official pass cards for all required travel teams. Submit all player refund requests to the Club Treasurer.
G. Check the Club P.O. Box for mail on a regularly scheduled basis and ensure all impacted board members receive mail pertaining to their positions in a timely manner.
H. Perform other duties as delegated by the Executive Board.
Section 9.
The Social Media Manager shall:
A. Content creation: Developing content that's tailored to each team’s audience and format. This can include images, videos, stories, and live streams to promote local soccer youth engagement initiatives to have healthier youth.
B. Engagement: Interacting with followers by responding to comments and questions and asking followers for their input.
C. Influencer collaborations: Partnering with influencers to reach target audiences.
D. Advertising: Running paid ad campaigns on social media to promote up coming events.
E. Data analytics: Tracking the success of campaigns and using the results to improve strategies in prompting soccer in our community and sports.
Section 10.
The Club Rep to WSSL and MYSA shall:
ARTICLE VI: THE EXECUTIVE BOARD
Section 1.
The duties of the Executive Board shall be:
A. To transact all necessary business of the Club.
B. To create standing committees as necessary.
C. To approve all expenditures of the Club.
Section 2.
All disputes within the Club shall be handled by the Executive Board, which may designate committees as necessary to propose resolution to individual issues.
Section 3.
The Executive Board shall have the power to resolve any conflict regarding an interpretation of the Club's Constitution.
Section 4.
Any five officers shall constitute a quorum at regularly scheduled meetings of the Executive Board. A vote of five officers shall decide all questions, except amendments to the Constitution.
Section 5.
The officers of the Club shall constitute an emergency committee on matters demanding immediate attention. Such meetings may be conducted by telephone or email and if five officers indicate approval, such decisions shall be binding.
Section 6.
The Executive Board is charged with the duty of aligning Club activities with MSYSA and Constitutional requirements.
ARTICLE VII: MEETINGS
Section 1.
The annual General Membership meeting shall be held in March or October each year and all members shall be entitled to attend. Club members are considered parents or legal guardians of current players, assistant coaches, coaches, team managers, board members and Club representatives. A club member must be age 18 or older to vote. Each Club member in attendance shall be entitled to one vote.
Section 2.
Those members present and voting shall constitute a quorum at any meeting of the Club
ARTICLE VIII: STANDINGS AND SPECIAL COMMITTEES
Section 1.
The Executive Board may be create such committees as it may deem necessary, from time to time, to promote the objectives and carry out the work of the Club.
Section 2.
The Chairpersons of all such committees shall present plans of work and shall report the activities of their respective committees to the Executive Board. No committee work shall be undertaken without the approval of the Executive Board.
Section 3.
The Executive Board may request that an independent audit of the Treasurer's financial records as deemed necessary.
ARTICLE IX: PARLIAMENTARY AUTHORITY
